Gear is always somewhere—lodge, guide, trip, vehicle, boat, or repair—and its current place should never depend on memory.
Track
Shared concept
Phase
Every physical movement
Starts with
Current holder or state known
Ends with
New custody visible
Custody movement is the shared concept behind both Seasonal Kit and Daily Client Gear. Whenever a physical item changes holder or operational state, the movement is recorded so operations and inventory can see where it is now without turning custody into an automatic responsibility or financial decision.
A physical item changes holder or operational state.
The movement starts from the last known physical reality rather than an assumed location.
This is the key moment: the record follows the physical movement and names where the item is now.
The latest holder or state becomes the shared operational view for the item.
The lodge can distinguish the current position from the sequence of prior movements.
A custody update does not silently resolve an issue or decide who is responsible for it.
Records or follows custody movements so the lodge knows where gear is and which items still need attention.
Uses the current holder and state to understand whether an item is physically available, out, returned, damaged, replaced, lost, or elsewhere.
Sees only the gear relevant to their Seasonal Kit assignment or client trip.
Keeps the latest custody visible, adds the movement to history, and leaves unresolved items open.
Where the item is now and whether it still needs attention.
Why: Coordinate real gear movement without confusing custody with responsibility.
Whether the item is available, checked out, returned, damaged, replaced, lost, or in another operational state.
Why: Keep availability aligned with the item's current physical reality.
Only gear relevant to their assignment or trip.
Why: Understand the gear they currently carry without seeing unrelated inventory internals.
The latest custody, movement history, and unresolved issue status as separate facts.
Why: Preserve one operational record without creating an automatic responsibility or financial outcome.
Custody says where the physical item is now; responsibility and financial impact are separate decisions.