The agreement defines what should be paid, but only the guide can confirm what actually changed hands at the access.
Track
Paid At Access
Phase
Field payment
Starts with
Field payment expected
Ends with
Actual payment recorded
The effective fee rule assigns payment responsibility to the guide during the field day. Trailhead presents the agreement-derived expectation, while the guide records the payment that actually happened without becoming the source of the commercial terms.
An Enter or Leave step resolves a guide-paid-at-access fee rule.
The guide receives a payment expectation without seeing or changing the full agreement.
This is the key moment: an expected charge becomes a field fact only after the guide confirms the handoff.
Actual payment facts remain distinct from the amount the agreement expected.
Supporting context helps Operations resolve differences without inventing missing details.
Owner activity shows a paid-at-access event without adding it to the unpaid owner balance.
Confirms whether payment happened and records the field facts.
Resolves the expected terms and preserves usage and payment as separate records.
Reviews the expected charge beside the actual field-payment evidence.
The access, expected payment, confirmation, and actual payment fields
Why: Record what happened without calculating the commercial charge.
Expected terms and actual field-payment evidence as separate facts
Why: Understand differences and keep owner activity trustworthy.
Linked access usage and guide payment records
Why: Preserve operational trace without creating an unpaid owner charge.
The agreement sets the expected charge; the guide records the actual payment made in the field.