The clients' gear is packed. When it leaves the lodge for the trip, its custody must follow the trip even though the guide carries it.
Track
Daily Client Gear
Phase
Packing and handoff
Starts with
Gear request awaiting packing
Ends with
Trip has gear custody
Inventory has a submitted daily gear request for an upcoming trip. The requested items must be checked against real availability, packed, and physically handed over before Trailhead can show them as checked out for that CIS or trip.
Inventory or operations begins preparing the submitted trip gear request.
The item list and quantities are read in the context of the specific CIS or trip.
The physical package must reflect real stock, so unavailable items are adjusted before checkout.
This is the key moment: the record changes only after the physical package is handed over for the trip.
The guide may carry the package, but the custody record keeps its operational purpose tied to the trip.
The field view now shows what belongs to this trip and must come back when it ends.
Reviews the request, packs what is physically available, and records any adjustment before handoff.
Confirms that the packed gear physically leaves for the intended CIS or trip.
Carries the gear into the field and sees what the trip is expected to return.
The requested quantities, real availability, and the package to prepare.
Why: Make the checkout record match what physically leaves the lodge.
Whether the trip gear is requested, packed, or checked out.
Why: Confirm that gear readiness will not block the trip.
The items checked out for this CIS and expected back after use.
Why: Know what belongs to the trip while carrying it in the field.
Daily gear custody belongs to the CIS or trip even when a guide physically carries the items.