A total is useful only when management can open it and see the Access event, rule and financial state underneath.
Track
Owner Access Balances
Phase
Balance review
Starts with
Owner balance needs explanation
Ends with
Source and owner identified
Ops or a lodge manager needs to understand what is owed and why. Owner Access Balances provides the summary; Owner Access Activity provides the operational and financial trace.
Ops or a lodge manager opens Owner Payables or Owner Access Activity.
Access balances remain separate from the operational Access catalog.
The summary expands into the events that produced it.
This is the key moment: Access, Beat, Trip, Program, quantity, rule and financial reference explain the amount together.
Missing payee, Agreement, rule or settlement context remains visible as needing review.
Setup problems return to Accesses; financial problems continue in SettleWise.
Reviews totals, activity and setup exceptions.
Understands exposure and settlement state.
Traces a SettleWise record back to its Trailhead reason.
Connects summaries, activity and available financial references.
Owner totals, statuses and supporting activity
Why: Find the source or the team that owns the exception.
What is accruing, in settlement, settled, paid in the field or voided
Why: Understand current exposure without operating Accounts Payable.
Trailhead source context behind the SettleWise record
Why: Connect accounting truth to its operational reason.
Every amount must show the crossing or Agreement period that created it.