The kit is ready. The moment it is physically handed to the guide, responsibility for that gear changes hands.
Track
Seasonal Kit
Phase
Physical handoff
Starts with
Kit ready for checkout
Ends with
Guide has custody
Inventory has finished preparing the kit and every item has a decision. Now comes the moment that actually matters: the physical handoff. From this point on, the gear is in the guide's custody — and that is exactly what the system should record.
Inventory has marked the kit ready, and the checkout person hands the package to the guide.
The prepared package is pulled up so what is handed over matches what was prepped.
This is the key moment of the journey: a real person confirms the gear physically changed hands.
The record follows the physical event — it never runs ahead of it.
The stock is no longer 'on the shelf'. It is in the guide's hands, and inventory reflects that.
The guide can now see their items, quantities, known replacement values, and each item's status.
The checkout person confirms the real physical handoff. Their confirmation — not the guide's phone — is the source of truth.
Sees custody of the stock move from the lodge to the guide, item by item.
Walks away with the kit and sees it appear in their mobile profile as their assigned gear.
The guide marked as checked out for the season.
Why: Track which guides have their gear and which are still pending.
The kit's items in guide custody instead of lodge stock.
Why: Keep availability honest — gear in a guide's hands is not available to anyone else.
Their assigned kit: items, quantities, replacement values, and status.
Why: Know exactly what they are responsible for, from day one of the season.
The guide's mobile confirmation is never the source of truth for pickup. The checkout person records the real physical handoff — that is what changes custody.