The season ends. Every item the guide received has to come back—or be given an explicit final outcome.
Track
Seasonal Kit
Phase
Return and reconciliation
Starts with
Guide has checked-out kit
Ends with
Every item has final outcome
A guide has finished the season with a full kit checked out. Returned gear must be inspected, anything missing or unclear must be resolved, and the kit must stay open until every item has a final outcome.
Operations starts the guide's Seasonal Kit return flow at the end of the season.
The return starts from the recorded assignment, so no expected item is left out of the reconciliation.
Returned items are marked returned; missing, damaged, replaced, not issued, or unclear items are recorded as discrepancies.
Availability changes only for gear that is physically back and whose condition is known.
Each discrepancy receives a deliberate outcome instead of disappearing when the season closes.
Missing or lost items create guide charges only after responsibility is confirmed; approved write-offs follow their own outcome.
This is the key moment: closure means every checked-out item has a final outcome, not merely that the physical return appointment ended.
Reconciles the checked-out kit, keeps unresolved items visible, and decides the final operational outcome for every discrepancy.
Receives the physical gear, records its condition, and restores availability only for items that are truly back.
Returns the kit and can see whether the reconciliation is complete or still needs attention.
Receives only confirmed deductions or approved write-offs after operations resolves responsibility.
Every expected item, its return outcome, and the discrepancies that block closure.
Why: Close the season only when the full kit is reconciled.
Which items are physically back, their condition, and which gear remains unavailable or missing.
Why: Keep stock availability aligned with physical reality.
The kit return and reconciliation status when it is relevant to them.
Why: Know whether the season's gear responsibility is settled or still open.
Confirmed deductions or approved write-offs, never raw issue reports.
Why: Record only financial movements whose responsibility has already been resolved.
Seasonal Kit reconciliation is complete only when every checked-out item has a final outcome.